FAQs – Doite Media

Doite Media is a global publishing administrator. This means we register songs on behalf of our songwriters/publishers with 40 PROs, mechanical collection societies, and digital services worldwide in order to collect their publishing royalties generated around the world. We have a YouTube Monitor that scrapes YouTube for videos that may be using your music, whether the video uses a recording of the song or it’s a live or cover video. We also allow writers to upload their set lists to be able to collect from performances as well. There is no up-front cost to the composer, we keep a 12% commission of the publisher share of royalties collected. We do not take any sync rights, so you are free to procure any sync opportunities as you see fit and keep 100% of any upfront fees you negotiate for those uses. We can negotiate and paper incoming sync deals on your behalf for our 12% commission, but that is not necessary if you’re comfortable doing it yourself. Our agreement is on a song-by-song basis, so you can register as many or as few songs with us as you’d like, and the term in just 2 years. After that, you may cancel at any time and all rights revert back to you.

No, Doite Media is not a Performing Rights Organization. We act as a publishing administrator to collect publishing royalties on behalf of songwriters. These royalties include performance royalties paid by Performing Rights Organizations (e.g. ASCAP, BMI, SESAC).

You do need to be affiliated with a PRO in order to use Doite Media’s service. If you’re not yet affiliated with one, we can help you get registered through your Doite Media account. If you’re already set up, we can simply start to collect royalties on your behalf.

There is no exact timeframe in a your career or set requirements you need to meet before you can register with a publisher like Doite Media or start your own Publishing Company. However, there are a few things we recommend keeping in mind when deciding if it is the right time for you to get setup with a publisher and/or create your own publishing entity. 

The first thing to consider is if you plan on or have already released your original compositions for public consumption on services like Spotify, iTunes, Tidal, etc. Anytime your music is played on these services, you have the potential to not only earn money on behalf of the recording but also on behalf of the underlying composition (these are known as mechanical royalties) ! If your songs are generating a lot of traction on these services, you definitely will want to get setup with a publisher like Doite Media, as mechanical royalties generated in the USA do not go through your local PRO, so to collect those royalties you have to have a publisher, like Doite Media, collect them on your behalf so that they then can be allocated back to you. Getting setup with a publisher at this point will help make sure you are collecting all of your hard earned royalties, and not just what is being generated on behalf of the sound recording.

The second thing is to consider is if you are performing any of your works publicly. Anytime you perform your works publicly, you earn performance royalties, and if you own your copyright, you are entitled to both a writer’s share of earnings (which is paid to you by your PRO directly) and also the publisher’s share (which is paid to a company like Doite Media or to your own Publishing entity, who then must allocate it back to the writers). However, it is also important to consider where you are performing – if you are only performing your works domestically, then registering with your local PRO might be enough. For example, BMI will pay you both your writers and publisher share of performance royalties even if you don’t have your own publishing entity set up!

Another thing to consider is exactly where your songs are being played. If your songs are being played outside of your home territories, you definitely will want to work with a publisher that has direct affiliations with those territories so you can also collect those royalties as well. Your local PRO won’t be able to help you collect royalties generated outside of your home territory.  The last thing to consider, is, even though you may have met some or all of the 3 criteria’s above, how much money do you think your songs will actually generate? Starting your own publishing company or registering for a service like Doite Media, isn’t free, so its important to think about whether or not you will recoup your original investment into such services.

Doite Media is the premier music publishing administrator.

TuneCore specializes in distribution, not music publishing. TuneCore relies on relationships with sub-publishers in many foreign territories, meaning there is another party registering your works (extending the registration process) and taking a fee out of your royalties. Although their commission is the same as ours, you are actually losing more of your royalties to 3rd party sub-publishers. We have a worldwide network of direct affiliations with PROs and mechanical societies which allows us to collect your royalties more quickly and accurately directly from the territory in which they were generated.

Finally, TuneCore takes exclusive sync rights in their agreement. We require no sync rights, and you are free to procure placements as you please and keep 100% of any upfront fees you negotiate. We can negotiate sync deals on your behalf for our 15% commission, but that is not necessary.

Well, it’s complicated.

Doite Media provides worldwide publishing administration services to independent songwriters, publishers, labels with publishing arms, managers, lawyers, distributors, and anyone else representing compositions. We act as a publishing administrator for our clients, meaning we can register songs and collect royalties on their behalf without owning any percentage of their copyrights. Using our seamless online service, you register songs with multiple agencies all over the globe – and will only need to do this one time per song! With Doite Media as your administrator, your works will be connected to Performing Rights Organizations, as well as mechanical licensing agents internationally.

Songwriters who sign up for Doite Media can affiliate with a Performing Rights Organization through us — if they’re not already affiliated — and begin registering their songs. Doite Media then registers those songs with 45+ performance and mechanical collection societies worldwide in order to collect royalties generated from sales, streams, radio play, live performances, television broadcasts, etc.

If a songwriter is already affiliated with a PRO, they can transfer any songs already registered with that PRO to their agreement with Doite Media — Doite Media will send a Letter of Direction to the appropriate PRO informing them that we will be administering those songs on the writer’s behalf. Your agreement with Doite Media is on a song-by-song basis, so you can choose which songs you’d like us to administer on your behalf. We will then register those songs with the other societies with which we work worldwide. If the writer also has a publishing entity with their PRO, Doite Media can collect royalties on behalf of that entity.

PRO applications, letters of direction, and songs are reviewed by our team and sent out within a few days. The various societies process the registrations at different paces and pay royalties out on varying timelines, so it typically takes 9-12 months before clients see their first royalty statement. After the initial statement, as long as royalties are being generated, they’ll be paid out by us quarterly in the following quarter they are released. Doite Media takes a 25% commission of the publisher’s share of royalties collected. we collect on your behalf. 

Doite Media also does not take any sync rights, so clients are free to procure licensing opportunities as they see fit. If you do want us to handle sync or mechanical licensing on your behalf, we can certainly do so for the 12% commission.

Songwriters can also use Doite Media to register setlists from live performances worldwide in order to collect royalties from those performances. Writers are opted-in to our YouTube Monitor, which allows us to claim and monetize user-generated content on YouTube that uses our clients’ music.

Collect all the royalties you are owed.

Doite Media gives independent and unpublished songwriters the ability to collect worldwide publishing royalties with a professional global administration network.

For unpublished songwriters (and their managers / lawyers / record labels), the collection of publishing royalties from around-the-world is daunting, expensive, and time-consuming. With Doite Media’s global network of collection agencies, we do all the hard work for you.

Even if you’re already affiliated with ASCAP, BMI or SESAC, and/or have your own publishing company, you are still missing out on many other royalty types and territories. We can help you collect mechanical and international royalties directly. We also help you manage your current PRO’s catalog to more accurately collect performance royalties. You can also use Doite Media to manage other songwriters, register live performances worldwide, and collect all of the royalties you are owed.

Why join Doite Media?

For any songwriter/manager/lawyer, the process of efficiently collecting publishing royalties can be daunting. There are dozens of societies and collection agencies to contact, endless paperwork, high expenses, and confusing jargon. Doite Media makes this process easy with a one-stop digital publishing administration service, and gives you access to global collection societies that you wouldn’t have otherwise.

With Doite Media, you have the benefit of professional management of your intellectual property without giving away any ownership of your songs or signing a long-term contract. Beyond that, we also work hard to negotiate and license with digital services (like Spotify, Amazon, Youtube, Facebook/Instagram and many more) that you likely wouldn’t be able to negotiate with on your own, earning you more money.

Doite Media will handle your song registration, administration, and royalty collection at a fraction of what it would cost to do it yourself – both in money and time.

We help you collect all royalties.

Your PRO collects performance royalties in its home territory. While they say they are able to collect internationally, they do so through reciprocal deals with foreign PROs which often result in delayed registrations (if the songs get registered at all). This also often leads to delayed and incomplete royalty statements from foreign territories. 

We register your works directly with PROs around the world in order to collect your royalties directly from the territories in which they were generated. This gets you paid more quickly and with more detailed royalty statements. 

In addition, your PRO does not collect mechanical royalties generated from sales/streams. We are affiliated with mechanical collection societies and some digital services themselves in order to collect your mechanical royalties globally. 

Learn Pricing info here

We provide administration services that fit a variety of artistic needs and goals. We are now tailoring this experience even more by providing tiered pricing & servicing structures. This is so our resources can be utilized based on your creative needs rather than committing to longer-term agreements and having more than necessary.  Please contact us at info@DoiteMedia.com for inquiries.

Doite Media has a 3-year term – here’s why.

Doite Media offers the most flexible and writer-friendly deal available. 

When you sign up for Doite Media, you agree to enter a 3-year term. This is because it often takes nearly a year to globally register and collect on a catalog. This term auto-renews without any additional fees, so you don’t have to do anything to continue collecting with Doite Media.

After the first year, you can cancel at any time, and we will actively relinquish your catalog and assist you in transferring to another publisher. We actually encourage our clients to shop around for larger, more traditional publishing deals that might help you with more creative aspects, like pitching or promotion.  We have an extensive explanation of our terms of service on our sign up page here. Just click ‘terms of service’ at the bottom.

Doite Media has a one year post term agreement.

After the first year of your Doite Media agreement, you are free to cancel your account at any time. If you choose to cancel, we will actively relinquish your works, leaving them free for other publishers to claim.

Doite Media has a 1 year post-term collection period. This just means that payments often come in after the term has ended for streams/usage that occurred during the time of the agreement. We will collect only for the time that you were using Doite Media.

Why do we receive payments for you after you cancel? This is not because we are still claiming, but because companies do not know who else to pay when publishng agreements are terminated. We are sure to reach out and let you know. In effect, this is a great way to hold your new publisher accountable for fully registering and collecting on your catalog.

Doite Media will allow you to keep your own entity while administering on your behalf.

While adding your songwriter information on your Doite Media account, you will have the option to include any publishing company / entity information. Even though Doite Media will be acting as your publishing entity, we will include your personal publishing entity information with your registrations.

It isn’t necessary to create your own publishing entity if you haven’t already, because Doite Media will be acting as your publisher.

You still own 100% of your copyright.

Doite Media is a publishing administration company. As publishing administrator, we’re authorized to register your works and collect money on your behalf – you still own and control 100% of your copyright.

If you do not have your own publishing entity at your PRO, Doite Media will collect your publisher’s share of performance royalties and be listed as your original publisher.

If you do have a publishing entity and you’d like to have it listed as your personal publisher information, you can include it when you add a songwriter. If you’ve forgotten to do this and you’ve already added your songwriter without publishing information, please send us a message on the chat box with your publisher name and IPI, and we can manually add it for you.

Once your personal publishing entity is listed on your Doite Media account, it will be listed as your publisher, with Doite Media listed under the contact info.

Doite Media is always making sure that you are covered for new music licenses.

Yes! Doite Media clients are automatically opted into the best deal that Doite Media has negotiated. Sometimes this will be through the services royalty administrator’s offer, such as HFA, but more often than not we are able to do a direct deal with the platform/source/digital service provider or through the NMPA, bypassing HFA. This is great for our clients, as it means less parties are involved / taking a cut of the your earnings from the various licenses.

In addition, generally HFA/NMPA/MRI/etc offers are U.S.A. focused. In almost all cases, given our size and scale of catalog we are able to get as good if not better terms for multiple territories simultaneously. Digital services often come to us first before going to other smaller independent music publishers because of our commitment to transparency, fair dealing, and good metadata.

Lastly, HFA/MRI licensing opportunities often only cover mechanical licenses, where as we, Doite Media, will also try to do direct performance licenses as much as possible further increase the earnings of our clients (note: we do not take a % of writers share at this time).

Regardless, Doite Media is constantly making sure that you are covered for new music licenses, as long as we can come to an agreement on fair rates and terms that come out, whether that’s via HFA or another organization we work directly with.